Use these checklists to identify the decisions that affect scope before a quotation.
A model can fit the booth and still be too small to explain the product. Work through the scale, smallest important features and complete display size before writing the brief. The 4-metre product example below shows where those decisions meet.
What is included in “one exhibition model”? The answer might be a set of printed components, or a finished display with a base, cover and packing. This guide helps you compare those differences and ask for a quotation you can actually use.
Someone walking past your booth may see the middle of your video first. Build the sequence so they can recognise the product, follow one idea and join the conversation. Start with a shot plan, then work through source files, feedback and playback.
Two sixty-second product videos can involve very different amounts of work. One might move a camera around an existing model; another might reveal internal parts that still need to be created. Compare the shots and source material before comparing the price.
The next visitor is waiting, but the last person has left the demo halfway through. Who resets it? That small question belongs in the brief alongside the 3D content. This checklist covers the visitor, operator and device from startup to handover.
A VR software quote is only part of the event budget. Find out who supplies the headsets, installs the build, helps visitors and handles a restart. Then separate those costs from the product content and interactions you want developed.
Does the visitor need to see a product in the room, look around a virtual scene, or simply choose a close-up on a screen? These are different requirements. Use the task and booth conditions to choose between AR, VR and interactive 3D.
A scale model shows where things are. Animation can explain what happens next. An interactive display lets a visitor choose what to inspect. Choose the format that answers your product question, then decide whether a second format adds anything useful.
These free planning tools are published by Uplink Automation Private Limited for Uplink Automation and 3D Printing Biz. No account is needed, and calculations stay in your browser. Use the results to frame a discussion; confirm the final dimensions, production scope and delivery requirements with your project team.
Compare model scales using the dimensions of the real object. Check the resulting display envelope and record a scale that can be discussed alongside detail and viewing distance.
Calculate screen dimensions, compare cropping with letterboxing, and plan the timing of a presentation loop. Keep format and duration decisions together before production starts.
Bring the presentation goal, available references, outputs and review requirements into one brief. Copy or download the result to align your team before a project discussion.
Collect the presentation goal, event details and model, animation or interactive requirements in one page.
Download the project brief (fillable PDF). Fill or print it before a call; the worksheet does not submit an enquiry.
If you are choosing a format, start with the model-versus-animation-versus-VR guide. If the format is already decided, use the corresponding brief checklist to identify missing references and approvals. When comparing quotations, use the cost guide for that service to check the deliverables and exclusions behind each total.
| Decision today | Read next |
|---|---|
| We have a booth but have not chosen an output | Compare the three presentation formats |
| We need a physical exhibit specification | Write the model brief |
| We need to explain a process on screen | Plan the animation sequence |
| We need a visitor-controlled demonstration | Plan devices and visitor flow |
The examples in these guides are illustrative planning scenarios. They show how to frame a decision without claiming a customer result or a standard price. Replace their assumptions with your own product dimensions, source revision, venue conditions and required deliverables.
Keep unresolved items visible in the brief. It is more useful to say that the screen size or CAD revision is not confirmed than to build a quotation around an unstated assumption. Bring the completed worksheet and the relevant references to a project discussion.